By John McGowan, Founder and CEO, HubSync
Studios seem to release a new spy movie every year. Secret agents will go undercover in some remote part of the globe to stop a near-world-ending disaster. One thing these movies rarely explain: how they do all these earth-saving, helicopter-crashing, explosion-inducing maneuvers without alerting the general public. They save the world behind-the-scenes, fixing problems without attracting attention. Wouldn’t it be nice if the same thing could happen in tax and accounting workflows?
HubSync is an AI-powered, end-to-end tax and accounting workflow platform built exclusively for CPA firms. It replaces manual processes with autonomous execution across the tax and accounting lifecycle. CPA firms using HubSync could replace human-driven workflows with two to three review touchpoints, all through AI-powered systems.
Gathering and compiling all client materials often slows down CPA firm processes. We’re breaking down how managing partners at top-100 CPA firms can use HubSync to make this process happen autonomously and behind the scenes, much like a secret agent.
How Have CPA Firms Typically Gathered Client Materials?
Tax and advisory professionals have typically had to manually gather client materials. Each year, CPA firms build checklists from scratch and have to physically match every uploaded form type to their checklists. Accounting firms must then thoroughly review each uploaded document and, if any information is unaccounted for, consistently follow up with clients to obtain the missing items until the client submits all requested material.
If reading all these processes made you feel tired, then imagine how tired tax and advisory professionals must feel. Manual review processes often consume more time than CPA firms can spare, especially during busy season. On average, professionals have only two minutes between meetings, emails, or message interruptions during core work hours. Accounting firms need to dedicate that time to high-value advisory work – work that actually requires human review.
To do this, tax and advisory professionals must reduce the amount of hours they spend chasing client documents and updating statuses. They need a secret agent to do the work for them. HubSync is that secret agent.
How Can HubSync Improve the Gathering Process in Tax and Accounting Workflows?
HubSync currently leverages the Tax Organizer & PBC platform and Outlook Plug-In integration to make the gathering process easier for accounting firms. But we might just be briefing a few new secret agents to take even more busy work out of the gathering process…
Here’s how our AI-powered secret agents could help alleviate CPA firm workload during the gathering lifecycle:
- List creation: Agents could build checklists from prior year data and client context, saving hours for tax and advisory professionals.
- Classification: AI agents could automatically classify every form by type as soon as clients upload it, matching it to associated checklists.
- Follow-up: Agents could craft personalized follow-up messages to send to clients when documents are missing.
- Summarization: AI agents could thoroughly analyze all uploaded documents and provide summaries for CPA firms.
These agents could automate anywhere from 85% to 95% of data entry if accounting firms integrate them into the gathering process. While they are currently keeping their missions under wraps, the general public might just hear about their covert operations soon.
Ready to Accept the Mission?
Why waste precious time during the busy season when you could employ AI-powered secret agents to do the work for you? 61% of companies already see AI as a decisive success factor throughout finance. By letting AI, and all it has in store, rappel into action, CPA firms could save tax and advisory professionals who are drowning in manual processes.
Let AI secret agents mobilize your accounting firm. Visit hubsync.com or request a demo at hubsync.com/contact-us to see how HubSync can improve the gathering process.
ABOUT HUBSYNC
HubSync is an AI-powered, end-to-end tax and accounting workflow platform built exclusively for CPA firms. HubSync unifies client portals, engagement letter management, document collection, e-signatures, e-filing, billing, and workflow automation into a single integrated system — eliminating the need for multiple disconnected software tools. HubSync serves mid-market and top-100 accounting firms across the United States, helping managing partners, tax leaders, and client-facing staff deliver exceptional client experiences while expanding firm margins. Learn more at www.hubsync.com.
ABOUT JOHN MCGOWAN
John McGowan is the founder and CEO of HubSync, a SaaS company with a next-generation tax and accounting automation platform created with the goal of changing how tax professionals work and how clients interact with CPA firms. Previously, John has over 25 years of experience driving technology innovation and investment at Deloitte and KPMG, where he served as a Partner-in-Charge of Tax Technology and the Global Chief Information Officer, respectively. John holds a BSBA and a Master of Accounting from the University of North Carolina at Chapel Hill.